FACILITY AND AMENITIES

CONFERENCE ROOMS:

TAMALPAIS ROOM

• Seminar Style – two rows - 70 chairs (five seats across, an aisle between rows)
  
• One large table at front of room
  
• Flip chart on wheels (white board on one side and other side upholstered for pinning exhibits)
  
• Projection screen recessed in ceiling
  
• Two 6 foot tables at back of room
  
• Two 6 foot folding tables and two 4 foot folding tables in closets inside the room
  
• Internet / Telephone access available with advance notice

Minimum Group Size: 20 people; Maximum Group Size: 75 people

MAYOR ALBERT J. BORO ROOM

Executive Board Style room -- 14 high back leather chairs around large rectangular table

• Credenza
  
• Projection screen recessed in ceiling
  
• Internet / Telephone access available

Maximum group size: 18

BOYD PARK ROOM

Smaller meeting room with 8 Chairs around rectangular table

• Credenza

Maximum group size: 10

Podiums, computers, telephones, audio/visual equipment and additional chairs are NOT provided. If you have needs other than the supplied fixtures listed above you must provide for them and arrange for delivery and set-up. Equipment may not be moved from one room to another.

A partially supplied kitchen (microwave, refrigerator, etc.) is located between the Albert J. Boro and Boyd Park conference rooms for use by all three conference rooms. The restrooms are kept locked. The Property Management Office will need to be notified prior to your meeting should you require the restrooms to be unlocked (for large meetings) or you need keys to access the restrooms. After 5PM the on-site security guard can give you access by calling (415) 877-6052.

PARKING: Ample parking is available directly across Lindaro Street (see map). The small parking lot directly in front of 750 Lindaro is reserved for one hour parking only. Cars parked in the small visitor lot longer than 60 minutes may be towed. Please provide a map to your attendees when possible.

MAHON CREEK PARK:

A small park located between the 750 Lindaro and 781 Lincoln buildings is available for outdoor events.

RESERVATIONS FOR USE OF PARKING LOT(S):

Our parking lots can accommodate 400 cars for overflow parking for evening and weekend public events. Advance reservation and Hold Harmless Agreements are required and additional insurance may be required at the discretion of San Rafael Corporate Center Management.

RESERVATION RULES AND POLICIES

Public (non-tenant) use of Mahon Creek Park and the San Rafael Corporate Center (SRCC) conference facility is available by reservation pursuant to the following rules and policies:

1. Reservation Procedure

To secure a date for an event, the event sponsor must submit the following to SRCC management:

• Signed Application for Temporary Use
  
• Signed Hold Harmless Agreement
  
• Security deposit of $150.00 (Separate Check)
  
• Conference Room Rental Fee (if applicable in an amount equal to 50% of the fee set forth on the Fee Schedule. (Separate Check)
  
• Certificate of Insurance for event sponsor (and for all on-site vendors (e.g. caterers, musicians, DJs, bands, etc.), if applicable)
  
• Non Profit Certification, if applicable

Priority for use of Mahon Creek Park and the SRCC conference facilities shall be given to our tenants and to qualified sponsors within the City of San Rafael (i.e. not-for-profit organizations, homeowners associations and neighborhood groups/associations.)

Facility reservation is confirmed only after approval by the SRCC Management, which will not be unreasonably withheld.

To meet the needs of our tenants and other non-paying and paying users, we reserve these rooms no more than six months in advance and use of the rooms is limited to a maximum of eight business hours (Monday through Friday 8:00 AM – 5:00 PM) per month.

Any organization that is not a tenant of the San Rafael Corporate Center may not use the SRCC conference facilities during business hours (Monday through Friday 8:00AM – 5:00PM). Profit and Non-Profit Organizations have access to the conference center facilities Monday through Friday, 5:00PM – 9:30PM. Weekend access is permitted (8:00AM – 6:00PM) and all organizations must pay a supplementary security fee as well as a heating/air conditioning fee if requested.

Cancellations must be made with a minimum of 48 hours notice. Any organization (for-profit, non-profit, city/county offices and tenants are included) that does not use the reserved room without prior cancellation will be charged a $75.00 fee.

2. Security Deposit

A security deposit in the amount of $150 is required of all users, with the exception of tenants who lease space at SRCC. The check is to be made payable to “SR Corporate Center Phase One, LLC” and mailed to Seagate Properties, Inc., 750 Lindaro Street, Suite 240, San Rafael, CA 94901. The security deposit is fully refundable with the following exceptions:

• The security deposit will be retained if the event sponsor cancels the date of the event at any time as follows: 75% of the security deposit will be refunded if SRCC Management is able to reschedule the date. SRCC Management is not obligated to seek or to attempt to reschedule the date of a canceled event.
• The security deposit refund will be reduced to reimburse the additional costs incurred due to cleaning, damage to facilities or grounds, overtime hours and additional equipment used during the event. See Reimbursement Rate Schedule for an explanation of additional costs.
• SRCC reserves the right to increase the security deposit, subject to the approval of the San Rafael Parks and Recreation Commission.

3. Fees and Reimbursements

While San Rafael Corporate Center is pleased to offer the use of our conference room facilities to Building Tenants and the City of San Rafael based non-profits free of a rental charge, we do require all users to reimburse us for the costs we incur as a result of the after-hours and weekend events.

Non-Profits based outside of San Rafael and for-profit entities are charged a conference room rental fee as well as for the reimbursement of the costs we incur as a result of after-hours and weekend events.

Rental Fees:

• A separate check is required for Rental Fee. The Rental Fee may not be deducted from the Security Deposit.
  
• The check is to be made payable to “SR Corporate Center Phase One, LLC.” and mailed to Seagate Properties, Inc., 750 Lindaro Street, Suite 240, San Rafael, CA 94901. The event name and date are to be written on the check.
  
• SRCC reserves the right to increase the room rental rates set forth on the Fee Schedule, subject to the approval of the San Rafael Parks and Recreation Commission.

Reimbursements:

• Reimbursement for the additional costs incurred as a result of the after-hours and weekend events (e.g. janitorial, maintenance staff, security, HVAC/Utilities, etc.) will be deducted from the security deposit. A new security deposit will be required once the total security deposit has been used.
  
• SRCC Management reserves the right to increase the additional costs reimbursement rates set forth on the Reimbursement Rate Schedule, subject to the approval of the San Rafael Parks and Recreation Commission.

4. Insurance Requirements

• Event sponsors must provide a Certificate of Insurance for their organization and for all on site vendors (e.g. caterers, musicians, DJs, bands, etc.) for general liability within a limit of not less than $1,000,000, or such greater amount as may be required by SRCC Management, if the intended use of either Mahon Creek Park or the SRCC conference facility may create risks necessitating additional or greater insurance coverage, and/or workers’ compensation insurance.
• The Certificate of Insurance must include endorsements naming “SR Corporate Center Phase One, LLC”, SR Corporate Center Phase Two, LLC and Seagate Properties, Inc., and/or such other persons or entities identified by SRCC Management as additional insured, and state that insurance will not be canceled without 30 days advance written notice to SRCC. See enclosed San Rafael Corporate Center Certificate of Insurance Requirements.
• A copy of the Certificate of Insurance must be completed and mailed to the “SR Corporate Center Phase One, LLC”, c/o Seagate Properties, Inc., 750 Lindaro Street, Suite 240, San Rafael, CA 94901, 45 days prior to the event or sooner to confirm reservation. The event name and date are to be written on the check. Confirmation of a pending reservation will not be made until the insurance certificate has been received.
• Organizations or individuals that have insurance through a parent organization may issue a certificate of insurance from such parent which names “SR Corporate Center Phase One, LLC.” and Seagate Properties, Inc., and/or such other persons or entities identified by SRCC Management as additional insured.

5. Alcoholic Beverages

• Alcoholic beverages may not be sold, served or consumed in the SRCC conference facilities or in Mahon Creek Park. SRCC Management may grant exceptions on a case-by-case basis. A liquor license will be Alcoholic beverages may not be served in the SRCC conference facilities unless written agreement from SRCC Management has been received.
  
• The State of California prohibits the consumption of alcoholic beverages by individuals under the age of 21 years. The event sponsor is required to comply with this and all the rules and regulations of the State Department of Alcoholic Beverage Control.
• In all leases, no alcohol will be sold at an event.

6. General Rules

• Hours stated on the Application for Temporary Use are to include time for setup and cleanup, which are the responsibility of the event sponsor. All events and cleanup must conclude by 9:30PM unless otherwise stipulated by the San Rafael Corporate Center Management. If not, Security fees will apply.
• Evening events running or starting after 9:30 PM and Weekend and Holiday events require additional reimbursement as stated on the enclosed Reimbursement Rate Schedule.
• Reservations are accepted no earlier than six months prior to the event date or otherwise as stipulated by the San Rafael Corporate Center Management. All fees and required documentation must be submitted no later than 45 days prior to the date of the event.
• Conference room reservation dates are non-transferable.
• An adult sponsor must complete reservations and be present at the event for use of Mahon Creek Park or the SRCC conference facilities by youth groups.
• At the discretion of SRCC Management, additional security police officers or staff attendants, bonds, or insurance may be required to be provided by the event sponsor at its own expense.
• The event sponsor whose signature appears on the Application for Temporary Use should arrive at the starting time designated on the Application for Temporary Use and be present until the end of the event. If the event sponsor cannot be present, a designated representative should be added to the Application for Temporary Use, and such representative shall be required to fulfill these requirements.
• All facilities must be left in the same conditions as before the event. Rooms must be returned to original configuration, garbage removed and kitchen must be cleaned.
• The event sponsor is responsible for adhering to and enforcing the no smoking ordinance.
• The event sponsor as part of cleanup must remove decorations after the event.
  • Cellophane adhesives, nails, screws, staples, etc., in walls, woodwork or on windows are prohibited.
    
  • All decorations must be fireproof or made of fire retardant materials.
    
  • Exits shall remain open at all times and shall not be covered or obstructed in any way.
    
  • The use of candles, incense or room sprays are strictly prohibited.
• Birdseed, rice, confetti, or flower petals are not permitted to be thrown at an event.
• Reservations will not be approved if such use of the Mahon Creek Park or SRCC conference facilities will interfere with SRCC tenant activities or where there is a violation of approved regulations.
• SRCC reserves the right to make any physical or furniture change in the buildings, San Rafael Conference Center Conference Rooms or Mahon Creek Park.
• SRCC reserves the right to prohibit persons from using Mahon Creek Park and/or SRCC conference facilities if such persons engage in behavior that is unlawful, immoral, or unreasonable, or behavior which, in SRCC’s reasonable judgment, constitutes a nuisance to other users of SRCC or SRCC employees, tenants, visitors, or to neighboring property owners and their employees, tenants, and visitors. Such behavior shall include, but is not limited to:
  • Interfering in any manner with the conduct of business, operations or activities of SRCC or its tenants or subtenants.
    
  • Loitering, littering or committing any unlawful or lewd act.
    
  • Entering the SRCC while intoxicated or otherwise under the influence of alcohol or drugs.
    
  • Entering Mahon Creek Park outside of normal park hours.
    
  • Entering any portion of the SRCC not otherwise made available for public access.
    
  • Obstructing parking or access or egress in, on, to, or from the SRCC.
    
  • Engaging in prohibited activities on the SRCC grounds, which may include, but are not limited to, skateboarding, rollerblading, bicycling or operating any wheeled recreational vehicle.
    
  • Causing any damage to SRCC.
    
  • Canvassing, soliciting or distributing handbills or any other written material in, on or about SRCC.
    
  • Picketing, peddling or panhandling in, on or about SRCC.
    
  • Posing a threat or risk to the health or safety of others, the physical condition or security of SRCC, or the conduct of business, operations, or activities of SRCC or its tenants or subtenants.
    
  • Failing to comply with alcohol consumption prohibitions, security, safety, fire protection and evacuation procedures or requirements.
• SRCC Management reserves the right to prohibit persons from using the SRCC conference facilities and/or Mahon Creek Park in the event of war, riot, public excitement or other commotion on or about the SRCC.
• Event sponsor assumes full responsibility for any injury, theft, loss or damages to attendees of the event, the event sponsor, third parties or SRCC caused by the event’s sponsor, attendees, or event staff pursuant to the Application for Temporary Use.
• All scheduled events must take place in the reserved room. The Main Lobby may not be used for any other means than to travel to the conference room(s).
• These rules and regulations shall not be construed to in any way modify, amend, in whole or in part, the terms, covenants, agreements and conditions of any lease of SRCC or contract, agreement, or other written arrangement between SRCC and the City of San Rafael, the event sponsor, and attendees of the event. These policies and rules are subject to all City Ordinances, and said Ordinances are included and made a part of all permits.

CERTIFICATE OF INSURANCE REQUIREMENTS

To ensure the correct language is used on all certificates, a copy of this “Requirements” page is to be faxed to the Event Sponsor’s Insurance Carrier and to any caterers, musicians or other vendors being used for the event so that the vendors may fax it to their insurance carriers. The completed Certificate is to be mailed to the office address below. (Mailing address is different from physical address.)

Owner/Manager Address

SR Corporate Center Phase One, LLC.
c/o Seagate Properties, Inc.
750 Lindaro Street, Suite 240
San Rafael, CA 94901

Phone: (415) 721-2222
Fax: (415) 457-1450

Insurance Certificates must list the following as the Certificate Holder:

SR Corporate Center Phase One and Phase Two, LLC.
c/o Seagate Properties, Inc.
750 Lindaro Street, Suite 240
San Rafael, CA 94901

Insurance Certificates must list the following as Additional Insured:

• SR Corporate Center Phase One, LLC.
  and
• Seagate Properties, Inc.
  and
• SR Corporate Center Phase Two, LLC

Required Insurance:

Worker’s Compensation Limits California Statutory requirements

Employer’s Liability Insurance: $1,000,000 per accident or occurrence

Commercial General Liability Insurance Including Product and Completed Operations, & Contractual Liability Insurance:
$1,000,000 per accident or occurrence
$2,000,000 general aggregate
Umbrella Policy: As specified by Owner’s Representative for specific projects

Commercial Automobile Liability Insurance
$1,000,000 Combined Single Limit
Umbrella Liability $3,000,000

FEE SCHEDULE - CONFERENCE ROOM RENTAL RATES (subject to change)

• TAMALPAIS ROOM - 70 Chairs
  
  • $50.00 per hour
• MAYOR ALBERT J. BORO ROOM - 14 Chairs
  
  • $40.00 per hour
• BOYD PARK ROOM - 8 Chairs
  
  • $35.00 per hour
• USE OF ALL THREE CONFERENCE ROOMS
  
  • $600.00 - 8 hours

REIMBURSEMENT RATE SCHEDULE (subject to change)

(Applies to ALL Weekend and After Hours Users)

Monday through Friday after 9:00PM and Weekends (Saturday and / or Sunday):

• Janitorial services (e.g. kitchen, conference room cleanup, food removal etc.)
  $39.00/hour – two hour minimum on weekends
• Maintenance services of engineering staff (as deemed necessary by SRCC)
  $83.00/hour – four hour minimum on weekends
• Security services
  $37.00/hour – four hour minimum on weekends
• HVAC/Utilities – (requires activation 30 minutes in advance of event)
  $55.00/hour –
• Additional carpet cleaning (as required)
  $75.00 minimum
• No Show / Cancellation
  $75.00